Working as a Team to Host an Event

 

• If planning a larger event, consider having a co-host or co-hosting team to help. We have found it is a great energizer for friends to have a cause! If so, start your planning by hosting a team meeting to:

  • Share why you each support Walk the Walk

  • Identify your team’s hopes for this event

  • Set the date, time location of the event

  • Determine if your event will have music, sale of donated items, a speaker, etc.

  • Create the event timeline/agenda

  • Establish roles and responsibilities for the hosting team, such as:

    • leadership/point person for communications with team who will:

      •  send reminder emails to the team,

      •  follow up with team members on work commitments, 

      •  communicate with Walk the Walk Outreach 

      •  help the team access the Walk the Walk Outreach toolkit

    • Someone to head up the food/beverage planning, purchasing and preparation

    • Someone who will organize the venue set up and clean up (this could be the event host but it might be helpful to have extra help)

    • Someone to organize and track donations who will:

      •  prepare and make the “pitch” for funds, 

      • Set up a tracking link with Walk the Walk to identify how much money is raised 

      • Have donation materials and instructions at the event.
        Note: Make sure you have information on how to make tax deductible gifts through the Tides Foundation.

    • Someone to create the invitation/evite (examples are included in toolkit)

  • Plan frequency of check-ins with the hosting team and set up meeting dates